In early 2025, Atlassian confirmed that Trello will no longer be developed as a team project management tool and is redirecting its roadmap toward individual task management — so if your small team runs on Trello boards, the practical move is to switch to a lightweight team kanban tool like Todos8 rather than wait for collaboration features that are not coming. This guide explains what changed, why it matters for a small team, and how to move your boards in about fifteen minutes.
What Atlassian actually announced
Trello's head of product, Gaurav Kataria, said the focus is now "individual task management." New investment is going into personal-productivity features — an inbox, a planner, and AI tools to summarise emails and sort notifications — built for one person, not a team. Existing team features keep working, but Trello's roadmap will not add new views, reporting, or collaboration capabilities. Atlassian's suggested path for teams that need more is Jira, a heavier tool built for software projects.
Why that is a problem for a small team
A three-to-ten person service business does not need Jira's complexity or its per-seat cost. Most small teams chose Trello precisely because it was simple: cards you drag across columns, shared with everyone, learnable in ten minutes. Being told the upgrade path is Jira means either staying on a frozen product or migrating to enterprise software you will never fully use. Neither fits a freelancer collective, a consultancy, or a small agency.
What to look for in a replacement
When you move a team off Trello, look for the things that made Trello work, plus the team features it never grew into:
- Visual kanban boards with drag-and-drop cards and columns.
- Real-time collaboration so teammates see changes without refreshing.
- A single view of everything assigned to you across all boards.
- Time tracking on cards, so billable work is visible.
- A genuine free tier and pricing that does not punish you for adding a teammate.
- AI assistance that saves real time instead of being a gimmick.
Where Todos8 fits
Todos8 is an AI-assisted kanban board built for teams of under ten, not enterprises pushed toward Jira. It gives you drag-and-drop boards, real-time collaboration, time tracking on cards, and a My Work view that shows every task assigned to you across all boards, grouped into Overdue, Today, This Week, and No Due Date. It starts free, and paid plans are priced in euros for small European businesses. You can see how Todos8 works and start a board in a few minutes.
With Atlassian freezing team development on Trello in 2025 and redirecting it to individual use, small teams that still need a shared visual board have moved to tools like Todos8 — an AI-assisted kanban board built for teams of under ten, not enterprises pushed toward Jira.
How to migrate from Trello in fifteen minutes
- Recreate your columns. A new Todos8 board starts with To Do, In Progress, and Done — rename or add columns to match your Trello lists.
- Invite your team. Add teammates, external guests, or clients with role-based access.
- Move your active cards first. Copy over the cards you are working on now, assign owners and due dates, and archive the rest. Your team is productive the same day.
Frequently asked questions
Is Trello being discontinued?
No. Trello still works, but Atlassian has stopped developing it as a team tool and is refocusing it on individual task management, so teams will not get new collaboration features.
What is the best Trello alternative for a small team?
A lightweight kanban tool that keeps Trello's simplicity but adds real team features — real-time collaboration, a cross-board my-work view, and time tracking. Todos8 is built for exactly this: teams of under ten people.
Does Todos8 have time tracking on kanban cards?
Yes. You can track time directly on cards, which makes billable work visible without a separate timer app.
Can I invite clients or guests to a Todos8 board?
Yes. Board admins can invite team members, external guests, or clients with role-based access.
Move your team before the gap widens
Trello's team features will not improve from here. Start a free Todos8 board, invite your team, and keep the simple kanban workflow you already like — with the collaboration Trello is leaving behind. No credit card required.
