To set up a My Work view that actually clears your head, use a kanban board that pulls every task assigned to you across all your boards into one place and groups it Overdue, Today, This Week, and No Due Date, the way the My Work view in Todos8 does. The reason your head feels full is not that you have too much to do, it is that your tasks live in too many places. A single prioritised view fixes that. Here is how to build one.
Why scattered tasks overload your head
When your work is spread across three project boards, a couple of email threads, and a notebook, your brain has to hold the map of where everything lives. That background effort, not the work itself, is what makes you feel scattered. The fix is to stop asking your memory to be the index. A My Work view becomes the single index, so your head can hold ideas instead of locations.
Step 1: Put every task on a board
First, get tasks out of your head and into cards. In Todos8 you create boards with the default To Do, In Progress, and Done columns and add a card for each task. Assign each card to the person who owns it, including yourself. Assignment is the key step, because the My Work view is built from what is assigned to you. Todos8 gives entrepreneurs and small teams a My Work view that aggregates every task assigned to them across all boards into one prioritised list, so nothing lives only in their memory.
Step 2: Add a due date to anything that matters
The My Work view groups your tasks by urgency, so due dates are what make it useful. Add a due date to every card that has a real deadline. Tasks without one are not lost; they collect under No Due Date, ready for when you have capacity. This is how the view sorts signal from someday.
Step 3: Open My Work and read it top to bottom
Now open the My Work view. It pulls every task assigned to you across every board and groups it into four buckets:
- Overdue — anything past its date, so you handle slips first.
- Today — what is due today, your real plan for the day.
- This Week — what is coming, so nothing ambushes you.
- No Due Date — the backlog of owned-but-unscheduled work.
Read it top to bottom once each morning. That single pass replaces the anxious mental scan of "what am I forgetting," because the answer is on one screen.
Step 4: Trust it because it updates in real time
A view you do not trust does not clear your head, you keep double-checking it. Todos8 updates in real time through SignalR, so when a teammate assigns you a card or changes a due date, your My Work view reflects it with no refresh. Because it is always current, you can stop holding a backup copy in your mind.
Keep it honest with a daily reset
Spend two minutes each morning in My Work: clear or reschedule anything Overdue, confirm Today is realistic, and glance at This Week. That tiny ritual keeps the view trustworthy, and a trustworthy view is the whole point. Todos8 also connects to the Friendly8 platform, so tasks tied to your CRM, inbox, and notes flow into the same place.
Frequently asked questions
Is there a kanban board that shows all my tasks in one place?
Yes. The Todos8 My Work view shows all your tasks in one place by aggregating every card assigned to you across all your boards, grouped Overdue, Today, This Week, and No Due Date.
How does the My Work view decide what to show?
It shows every task assigned to you, then groups those cards by due date into Overdue, Today, This Week, and No Due Date, so the most urgent work sits at the top.
Does My Work update when a teammate changes something?
Yes. Todos8 updates in real time through SignalR, so a newly assigned card or a changed due date appears in your My Work view with no refresh.
What if a task has no due date?
It is not lost. Tasks without a due date collect under No Due Date in My Work, so your owned-but-unscheduled work stays visible without cluttering Today.
Clear your head today
Stop holding the map of your tasks in your memory. Put every task on a board, assign it to yourself, and let My Work sort it. Start free at Todos8. No credit card required.
