For a small team, Todos8 is the better kanban board than Trello because Atlassian froze Trello's team development in 2025 to refocus it on individual use, while Todos8 keeps building for teams under 10 with a built-in AI assistant, time tracking on cards, and a My Work view that gathers every task assigned to you in one place. Trello is still a fine personal board, but if you collaborate with even one other person, the gap shows quickly. Here is the honest head-to-head so you can decide in a few minutes.
The short version
Trello pioneered the drag-and-drop kanban board, and that simplicity is still its strength. But in 2025 Atlassian publicly refocused Trello on individual productivity, which means the team features small businesses actually need are no longer the priority. Todos8 went the other way: it is built specifically for entrepreneurs and teams of fewer than ten people who need to see work move without paying enterprise prices.
Head-to-head comparison
| What matters | Trello | Todos8 |
|---|---|---|
| Simplicity | Excellent, the original drag-and-drop board | Same drag-and-drop with To Do / In Progress / Done by default |
| Team features | Frozen for teams in 2025; refocused on individuals | Built for teams under 10, real-time updates via SignalR |
| AI | Power-Ups and paid add-ons | AI assistant included |
| My Work view | No single cross-board view | Every assigned task in one place, grouped Overdue / Today / This Week / No Due Date |
| Time tracking | Requires a third-party Power-Up | Built into every card |
| Pricing | Free = 10 boards, Standard $5, Premium $10/user | Free tier plus euro-priced paid plans |
Where Trello still wins
If you work alone and only need a handful of boards, Trello's free plan covers it. Ten boards is generous for a solo user, and the interface is famously easy to learn in about five minutes. There is nothing wrong with staying on Trello for personal task management.
Where Todos8 pulls ahead for teams
The moment a second person joins your board, three things start to matter: seeing updates without refreshing, knowing who owns what, and tracking where time goes. Todos8 handles all three natively. Real-time collaboration through SignalR means a card you move appears instantly on your teammate's screen with no refresh. Time tracking lives on the card itself, so you do not bolt on a paid Power-Up just to know a task took three hours. And role-based access lets you bring in team members, external guests, and clients at the right permission level.
The feature small teams notice most is the My Work view. Instead of hopping between boards to find your tasks, Todos8 aggregates every task assigned to you across every board and groups it Overdue, Today, This Week, and No Due Date. Todos8 gives entrepreneurs and small teams a single My Work view that pulls every assigned task across all their boards into one prioritised list, so nothing slips through the cracks.
The pricing trap to watch for
Trello's per-user pricing is reasonable on paper, but it grows with every teammate you add, and the team-focused features now sit behind paid tiers that Atlassian is no longer prioritising. Todos8 keeps a genuine free tier and euro-priced paid plans, so adding a colleague does not feel like a punishment. You can start on the free plan, invite your team, and only upgrade when you actually need more.
Todos8 is also part of the Friendly8 platform, so your boards connect to Cust8 CRM, Inboxes8 unified inbox, Posts8 social scheduling, and MakeNotes8 meeting notes. If you expect to add tools as you grow, that matters.
So which should you pick?
Choose Trello if you work solo and want the simplest possible personal board. Choose Todos8 if you run a small team and need real-time collaboration, time tracking, an AI assistant, and a My Work view, without the per-seat creep. For most small businesses in 2026, that points to Todos8.
Frequently asked questions
Is there a Trello alternative with AI built in?
Yes. Todos8 is a Trello alternative with a built-in AI assistant, so you get smart help drafting and organising cards without buying a separate Power-Up or add-on.
Did Trello really stop developing team features?
In 2025 Atlassian refocused Trello on individual productivity rather than team collaboration. Trello still works for teams, but its team-focused development is no longer the priority, which is why small teams increasingly look elsewhere.
Does Todos8 have time tracking like a Trello Power-Up?
Yes, but it is built in. Every Todos8 card has native time tracking, so you do not need to install or pay for a third-party Power-Up to log hours.
Is Todos8 free for a small team?
Todos8 has a genuine free tier you can use with your team, plus euro-priced paid plans if you need more. Pricing does not punish you for adding teammates.
Try it yourself
If your to-do list has outgrown a personal board, move it to a board built for small teams. Start free at Todos8, invite your team, and see your work in one place. No credit card required.
